Video & Media Operator Checklist

Preparation

⚠️ MANDATORY: All brothers must be at the Kingdom Hall to start their responsibilities 30 minutes before the meeting begins!

Media Operator:

• Contact meeting participants and add them to the Signal group as early as possible (suggested: Monday). Send Meeting Reminders page.

• Verify if any participants will be delivering their part via Zoom.

Before the Meeting

Video Operator:

• Sanitize the AV desk and all equipment

• Turn on the AV system (switcher, cameras, monitors, computers, etc)

• Test all video inputs are displaying correctly

• Test video outputs (media, camera, Zoom) to Kindgom Hall monitors are displaying correctly

Media Operator:

• Download all videos and other media in advance

  • Prepare JWLSL playlist

  • Place finalized playlists in shared folder
    💡 Tip: This can be done before arriving to the Kingdom Hall

• On the Media computer, start the Congregation Meetings Zoom meeting:
  Wednesday at 6:30
  Saturday at 1:00
  
  ⚠️ Important: Select mute-all participants and uncheck allow to unmute
  

• On the Stream computer join the Zoom meeting.

  • Ensure that the secondary window labeled “Zoom” is on the monitors at thefront of the Kingdom Hall. Double-click the window to enter full-screen mode.

• Make Attendant co-host

During Meeting

Video Operator:

• Control cameras for stage and audience

• Control switcher for cameras, media, and Zoom participants
  
  💡TIP: Wait to see the media ready in the preview monitor before spotlighting. Avoid switching too early!

Media Operator:

• Play all media for talks

• Spotlight any participants connected to the Zoom meeting

  • Student talks if via Zoom should be dual-spotlighted

  • Turn off Kingdom Hall camera until media is needed

After Meeting

Media Operator:

• Disable the Kingdom Hall camera in the Zoom meeting

• End the Zoom meeting at 9:00 or when no other particpants are left